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Top 5 Things You Need to Know Before You Purchase a CMMS

May 21, 2021 12:00:00 PM / by Jessica Hooper

Investing in a CMMS helps your company manage its maintenance better by staying on top of work orders, tracking labor productivity, and extending your asset’s life cycle with preventive care. The best CMMS software will significantly trim your maintenance costs while increasing productivity. 

 

If your goal is to make your manufacturing business more profitable, a CMMS might be the right solution for you. Pitching a CMMS to your supervisor is a great way to add value to your role and save your company time and money. 

 

We understand research is essential when choosing the right CMMS for your business. That’s why we’ve listed the top five things you need to know about before you purchase a CMMS. 

 

1.  Save Time

 

Fewer workers in the manufacturing industry mean less time is spent on each task as more workers are forced into blended roles. 

 

According to the  U.S. Bureau of Labor Statistics, 716,800 employees were lost between 2008-2018. The same report projects negative job growth of -0.5 % through 2028.  This downward trend is expected to continue at a -0.5 % annual rate through 2028, with another 640,700 jobs forecasted to be lost by 2028, the BLS reports.

 

Despite this, manufacturing companies are still struggling to fill positions. With fewer workers on the floor, more jobs are evolving into blended roles, which means each employee will have to work smarter and become more efficient. 

 

A CMMS system can provide your company with time-saving features like predictive maintenance alerts that let your team know when a piece of equipment could need an update. As a result, your group can establish consistent practices to improve the performance and safety of your equipment by scheduling regular maintenance tasks instead of dealing with last-minute, time-consuming and urgent repairs. 

 

Work order management is another time-saving feature you should look for in your CMMS. Seek out CMMS software that makes scheduling and tracking work orders simple. Assign and track labor, parts, tools, and other important information right from your iPad. You can also set priorities, due dates, and alerts to ensure all work is completed correctly and on time. This time-saving benefit can reduce hours spent on a single project and save your company hours of work order payroll. 

 

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2.  Cost-Effective


Not all CMMS solutions are created equal. Having a scalable software system based on your budget and needs is essential to your company’s success. 

 

When you’re pricing CMMS software solutions, look for tiered price levels. Some systems let you pay for what you need and charge based on the number of admins and technicians using the platform. It can also be helpful to find a CMMS that offers free software upgrades and built-in customer support services.

 

If your team downsizes, it’s vital to have the option to reduce the cost of your CMMS bill. For example, if you aren’t using all your logins, notify your provider and ask them to adjust your bill in the next billing cycle. 

 

3.  User-friendly 

 

The manufacturing industry represents workers of all ages, backgrounds, and technology skill levels. Therefore, it’s essential to have a software system that everyone can use and understand without extensive training and onboarding that takes up valuable time. 

 

You’ll want a CMMS that is compatible with all levels of technology users. When you are comparing subscriptions, make sure you choose one with free technical support and software upgrades. 

 

You’ll need to import your existing data into your new CMMS system. Importing your data is a fundamental process that determines how effective your CMMS will be. You’ll need a customer service team in place that can help convert your data and transfer it from a third-party system to your CMMS. Depending on your skill level, you can choose to do it yourself. Either way, it’s good to have both options when presenting a CMMS solution to your team. 

 

Another feature to be on the look for is training. Choosing a CMMS that offers regional, on-site, and headquarters training proves that your CMMS provider is investing in your success.

 

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4.  Customer Service


When you need help with your CMMS software, it should be readily available. Choose a CMMS with excellent customer services and provides you with chat reps, email correspondence, training, and phone calls. 

 

If you have questions about optimizing your software or just need to talk shop with an expert, you want to have outstanding customer service built into your subscription to maximize your experience. 

 

Onsite training is a great way to get hands-on experience with a new tool. For example, an indicator of superb customer service could come from a three-day on-site training program with your CMMS expert. 

 

You should expect to receive training based on your specific needs, when, and where you need it most. Your team deserves training tailored to your business which may include a detailed review of advanced topics in an interactive environment. 

 

When your team completes a training session or a chat with a customer service agent, they should feel confident about the new fully implemented, functioning system.

 

5.  Presenting a CMMS Solution to Your Boss


You’ve done your research and identified a problem within your company. A CMMS could solve the issues your team is experiencing. Now you want to impress your boss by taking the first step and present them with a solution. 

 

MicroMain’s CMMS software is loaded with powerful features to help you better manage and optimize your maintenance operations. Our software offers work order management, preventative maintenance, predictive maintenance, asset management, inventory management, and more to keep your company organized. 

 

MicroMain’s CMMS is the easiest-to-use CMMS software on the market. We’ve optimized our CMMS system to be as user-friendly as possible, with a clean, modern, easy-to-navigate user interface. In addition, every feature was designed with all users in mind, regardless of technical expertise.

 

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Next Steps

 

To learn more about our features, visit our website or request a demo today. You can also download our printable guide when you’re ready to pitch a CMMS to your supervisor.

 

 

Tags: CMMS features, manufacturing, manufacturing industry

Jessica Hooper

Written by Jessica Hooper

Jessica Hooper is a copywriter, storyteller, and editor in Austin, TX. She has a unique perspective gained from a background that includes welding, fashion, hospitality, and marketing.

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